I want to use Project…I really do

Posted on Thursday, Feb 28, 2008

I’m trying to come up with a solution for resource planning for my team. I’m thinking that Project is probably going to be a good tool for me to use, but I’m having a hard time figuring out how to morph it into my actual needs.

Here’s the background of what I’ve got and what I’m trying to accomplish:

My team consists of three people – one manager (who is also hands-on), one senior sysadmin, and one sysadmin. Generally speaking, all team members have the same responsibilities (listed below), with the exception of me (manager) who is only about 50% dedicated to these responsibilities, but can be assigned to any of them.

Team members split time (theoretically 5050) between project work and operations

One sysadmin is assigned specifically to a project

What I want to be able to do is book 50% of time to ops, and then using the remainder of the available time for the person, assign them to the projects. I don’t need a lot of detail on the projects – for example, I know I am working on the Widget Upgrade project, which will start on March 1 and finish up April 15. I would like to be able to adjust the amount of hours per week (for example, the first week of the project I might have 8 hours of work, but other weeks I might only have 2 hours per week, with the last week being 12 hours, or something like that).

I can’t quite muddle out how to get this to work in Project. I know how to use Project for, well, projects, but this kind of on-going thing is really messing with my heads. Any MS Project gurus out there that can point me in the right direction?

(I’m using Project 2007, if it makes a difference).

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